ZaOps · Information for applicants and employers
Recruitment privacy & resume security
How job applicants' personal data, resumes and optional security scanning are handled in ZaOps customer recruitment workspaces.
1. Who is responsible for the application?
The hiring organization named on the job application is responsible for explaining its purposes, lawful basis, retention rules, applicant rights and contact details. ZaOps provides the technology for that organization. ZaOps's general website privacy notice covers its own website inquiries; it does not replace the hiring organization's applicant notice or authorize another provider to process resumes.
2. What is submitted?
Depending on the organization's published form, you may submit answers, contact details, an application reference and a PDF resume. The service records the form version and privacy acknowledgement, and uses limited security and abuse-prevention metadata. Submission alone does not create an employee account or make you a paid candidate.
3. Resume files are held securely for inspection
An uploaded resume is placed in restricted quarantine. The hiring organization's users must not open or download a resume that has not passed an approved security scan. If a check is unavailable or inconclusive, the file stays blocked; the application reference can remain visible with a pending status.
4. Optional external malware scanning
Cloudmersive is a possible external file-security provider, not an automatic recipient of every application. A transfer to Cloudmersive can occur only when ZaOps has enabled the integration for the relevant application under an appropriate processor agreement, the hiring organization's instructions and a suitable applicant notice. If enabled, the PDF file is sent to Cloudmersive for malware screening; the verdict is recorded without claiming the provider has approved the applicant or decided a hiring outcome. Provider region and subprocessors should be checked before activation.
5. Retention, rights and contact
Retention and deletion schedules are set by the hiring organization and applicable law. To request access, correction, deletion, or information about your application, contact the hiring organization using the details given in its job posting or notice. For questions about ZaOps operating its own website, use the published ZaOps privacy contact below.
6. Notice and approval status
This page explains the technical processing model. It is not a substitute for an organization-specific recruitment privacy notice, a signed data processing agreement, or confirmation that external scanning has been enabled. A change here does not apply retroactively to an earlier applicant acknowledgement.